Infoarch Email Setup - Microsoft Outlook 365 / 2019


	infoarch : support : email setup : outlook

Microsoft Outlook 365

If your are using Microsoft Outlook 365 or Microsoft Outllok 2019 as your email client. Follows are step-by-step instruction on how to configure Microsoft Outlook to access your email post box.

Before you begin, you should have the following information available:

Your...	Example...
Display Name
Email address
Email account username
Email account password
POP3 Server
POP3 Port
IMAP Server
IMAP Port
SMTP Server
SMTP Port

E-Mail Storage

Depending on the email protocol your server uses, it may allow you to leave all your emails on the server and manage it from there. Just remember that the more emails you have in the server mail box, the less space you have to receive new emails.

Account Setup

Step 1 : Launch Microsoft Outlook, select 'File' from the menu, then click the '+ Add Account' button

Step 2 : Type in your full email address, expand the "Advanced Options" drop down, tick the "Let me setup my account manually" checkbox, then click the 'Connect' button

Step 3 :
Option 1 : If you will be using POP3 server : Select 'POP3'
Option 2 : If you will be using IMAP server : Select 'IMAP'

POP3 stands for Post Office Protocol, incoming emails to you will be waiting at the POP3 server, this is how Microsoft Outlook will communicate with the server. Some ISP allows you to use IMAP, check with your ISP to see if that is the case. IMAP stands for Internet Message Access Protocol, you can leave incoming emails at the IMAP server

Step 4 :
(a) Type in your name in the 'Your Name' text box, then your email address in the 'E-mail Address' checkbox
(b) Option 1 : If you will be using POP3 server : Type in your POP3 server name in the 'Incoming mail server:' text box
(b) Option 2 : If you will be using IMAP server : Type in your IMAP server name in the 'Incoming mail Server:' text box
(c) Type in your SMTP server name in the 'Outgoing mail Server:' text box, chnage the Port to 587, then click 'Next >'
(d) Type in your account password in the 'Password' text box.

Change existing account settings

Step 5 : From Outlook, select the "File" menu item,. click the "Account Settings" button, then select the "Account Settings..." option

Step 6 : Select the account name you would like to change, then click the "Repair..." option

... continue to Step 2 and click the "Repair" button.

Change password

Step 7 : If you have an email account at infoarch.net, please login to the webmail server and use the change password option to change your password.