Receive emails

Step 1 : Launch Microsoft Outlook XP, select 'Tools' from the menu, then click 'E-mail Accounts...'

Step 2 : Create a new email account by clicking on the 'Add a new e-mail account' radio button, then select 'Next >'

Continue to Step 3 if you are creating / adding a new e-mail account. If you already have an email account and are no longer using your old emails, you can select the 'View or change existing e-mail accounts' radio checkbox instead, which will bring up a dialog box to select the e-mail account you want to view or modify.

Step 3 :
Option 1 : If you will be using POP3 server : Select 'POP3' and click 'Next >'
Option 2 : If you will be using IMAP server : Select 'IMAP' and click 'Next >'

POP3 stands for Post Office Protocol, incoming emails to you will be waiting at the POP3 server, this is how Microsoft Outlook will communicate with the server. Some ISP allows you to use IMAP, check with your ISP to see if that is the case. IMAP stands for Internet Message Access Protocol, you can leave incoming emails at the IMAP server

Step 4 :
(a) Type in your name in the 'Your Name' text box, then your email address in the 'E-mail Address' checkbox
(b) Option 1 : If you will be using POP3 server : Type in your POP3 server name in the 'Incoming mail server (POP3 or IMAP or HTTP):' text box
(b) Option 2 : If you will be using IMAP server : Type in your IMAP server name in the 'Incoming mail server (POP3 or IMAP or HTTP):' text box
(c) Type in your SMTP server name in the 'Outgoing mail server (SMTP):' text box, then click 'Next >'
(d) Type in your user name in the 'User Name' text box, and your account password in the 'Password' text box.
(e) Optional : you may check the 'Remember password' checkbox to avoid having to key in your password every time you check your email
(f) Click 'More Settings...' to configure your email account further

When the recipient receives email sent from this account, it will show that the email is sent from 'Your Name' and 'E-mail Address'. Type your name as you would like it to appear. Note that your email account may not necessarily be the same as your email address or display name.

Step 5 : This step is actually optional; you can provide additional information about yourself by providing your organization name and the ACTUAL reply email address. This email address is the address the recipient email client will actually use to reply to your email.

'User E-mail Address' is what the recipient see, 'Reply E-mail' is what the recipient's email client uses to reply to you.

... and you are done. You can now receive emails!

You may continue to Step 6 if you also want to use Microsoft Outlook to send out your emails.

Send SMTP emails

Step 6 : Click the 'Outgoing Server' tab, then check the 'My server requires authentication' checkbox under Outgoing Mail Server. Then click the 'Advanced' tab.

Step 7 : Click the 'Advanced' tab, then enter the SMTP port number in the 'Outgoing server (SMTP)' text box, and the POP3 port number in the 'Incoming server (POP3)' text box, then click 'Ok'

... and you can now send emails!

You may continue to Step 8 if you want to change your email password.

Change password

Step 8 : If you have an email account at infoarch.net, please use the Extranet to change your password.

Change your email account password